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Scheduling and forecasting

What is the scheduling functionality in Alvaria Cloud?

Our WEM software provides a number of contact centre scheduling options, each of which can be used separately, or in conjunction with one another.  

1. Preference-Based Scheduling: When running Preference-Based Scheduler, Workforce Management will optimise and generate schedules based on the contact centre's staffing requirements and agents' preferences.

2. Agentless or Template-Based Scheduling: Once templates have been defined, empty schedules are generated based on optimal staffing requirements and user-defined coverage rules. Agents are then automatically assigned to schedules based on agent or supervisor preferences. Template-based scheduling can also create overtime schedules and to map out ideal staffing plans during recruitment and shift reviews.

3. Rosters: The Roster Manager is designed to assist clients with a rigid rotation of schedules over a period of several weeks. The roster feature can seamlessly schedule agents for weeks and even months ahead. This approach to scheduling is the least flexible and frequently the least optimal, but in environments where rotating shift plans are agreed well in advance, the approach may be the only realistic option.

How do you schedule multiple sites without having to make additional changes? 

The workforce modules in Alvaria's WEM base package can forecast, schedule, and track (IDP) for multiple sites without the need for additional changes. Agents can be assigned to specific sites or used in other sites. The base package also includes a module which offers advanced networking and staff scheduling capabilities to provide a global perspective for centers that share contacts across multiple sites.

Is there an option for agents to trade and/or bid out their schedule?  

Our flexible shift bid feature enables companies to offer 'build your own schedule ' capabilities to gig economy contact centre staff while ensuring the resulting schedules will meet business rules set by the contact centre forecasting software.

Are you able to bulk upload schedules?

Yes, there is a standard segment import feature that is used for uploading schedules in bulk for contact centre scheduling.

Compliant Outbound

What is the cost of non-compliant outreach?

The cost of non-compliance in outbound communications can vary widely depending on factors such as the industry, region, nature of the violation, regulatory framework, and the number of affected customers. An outbound contact centre in non-compliance can lead to fines, legal actions, reputational damage, and loss of customer trust. These costs can potentially run into millions or even billions of dollars for large-scale violations. Alvaria helps keep companies compliant.

Can your outreach solution coordinate compliant outreach across multiple business groups and systems?

Yes, the compliance hub features within the Alvaria Proactive Outreach Base Package centralise all attempts to contact and will prioritise and force compliance based on the unique customer rules.

What sort of compliance tracking is available for email outreach?

Alvaria customers can restrict email attempts based on configured email time zone settings. Additionally, managers can set list, postal and time zone parameters to provide the same great proactive customer connections across channels.

How does your solution manage and document customer consent for outbound communications?

Alvaria proactive outreach allows agents to flag records for consent. This can be done using a single field or multiple fields depending on the complexity needed.

Can you provide documentation that demonstrates your solution's compliance with PCI regulations?

Yes, we are PCI DSS v3.2.1 certified and happy to share our attestation letter once you are engaged with our team.

Fully Integrated-Inbound

Why would a CCaaS customer need Alvaria Proactive Outreach?

Enterprises including financial services, airlines, retail, telecom and technology organisations are seeking platforms to power secure, customer interactions at scale. Alvaria outbound capabilities streamline agent workflows with easy-to-use, compliant campaign management tools.

What CCaaS providers do you have native integrations with?

Alvaria complements the Google Cloud Contact Centre AI Platform by providing solutions that drive agent success, keep them engaged, and make them feel like an extension of the brand.

Additionally, Alvaria and Avaya announced an alliance designed to help the world’s largest brands transition from reactive to proactive customer experiences in the cloud. Alvaria will integrate its Alvaria Cloud solutions for outbound interactions, regulatory and compliance management, and convenient time to call capabilities with Avaya's Elite contact centre and its Enterprise Cloud solutions. This integration will provide Avaya's customers with advanced outbound capabilities to create proactive, compliant campaigns and increase customer acquisition, collections, growth, and drive customer loyalty and retention.

Why is Alvaria not included in the Gartner Magic Quadrant for CCaaS?

Alvaria has chosen to opt-out of the CCaaS MQ because Gartner’s definition of CCaaS does not align to Enterprise Cloud Contact Centres. Gartner describes CCaaS as all-in-one, all-at-once and inbound focused. That is not a fit for Alvaria Enterprise customers or large contact centres.

We have a CCaaS solution today, why would we need Alvaria WEM?

Inbound contact centres often times have large pools of agents across many time zones, an enterprise grade WEM solution provides agents with flexible scheduling options, gamification, performance tracking and automated workflows – increasing agent engagement and reducing attrition.

I don’t see our CCaaS provider listed here, what are my options?

Alvaria is paving a new path in customer experience with an open interface for any enterprise integration needed. We have a list of available API connectors, a roadmap for future connectors and a world-class professional services team that can develop any integration needed.

Intelligence & Assistance

What is robotic process automation (RPA)?

In a contact centre context, RPA can take care of tasks such as data entry, order processing, updating customer records, and even handling certain customer interactions. This allows agents to focus on more valuable activities such as providing personalised customer support, solving complex issues, and improving customer satisfaction.

RPA is flexible and can be customised to match your specific contact centre processes. It works alongside your current software solutions, integrating seamlessly without the need for extensive changes to your IT infrastructure. The result is increased efficiency, reduced errors, faster response times, and ultimately a better experience for both your customers and agents.

It's important to note that while RPA is incredibly powerful and is best suited for tasks that follow clear rules and processes. For tasks that require human judgment, empathy, and creativity, your skilled agents will still play a crucial role.

What are the benefits of contact centre automation? 

Contact centre automation can increase productivity, accuracy and timeliness, allowing bots to perform repetitive but necessary jobs. More than 90% of organisations say they’ve experienced improvements in quality and accuracy after implementing automation.

Are there ways to automate training when contact centre performance metrics are not met? 

Yes, when rules based coaching assignments are setup in the system, users can either have them initially approved by the supervisor before going to the agent or have them automatically delivered to the agent.

Can you provide an example of something we could automate for our agents?

A great example of contact centre automation is optimising the way an agents' work gets done with virtual desktop assistants to offload tasks for simple, secure and accurate automation, without sacrificing performance.

What are the risks of not using contact centre automation?

Automation helps reduce human error, which the World Economic Forum estimates causes 95% of cybersecurity breaches. Repetitive operational activities and error-prone tasks can be automated to improve accuracy, efficiency and consistency, allowing the agent to focus on more complex tasks, which the Alvaria 2022 Consumer Index found 80% of consumers demand human interaction for.

Is there a customer contact centre automation you can highlight?  

A healthcare service provider reduced average handle time in their call centre by 16% for seasoned employees and by 25% for new employees by decreasing manual labor, ultimately reducing cost to the organisation. For one global bank RPA significantly reduced the time it took to open accounts, improving the overall customer experience.

Metrics & Insights

Does your platform offer contact centre insights on voice analytics for call quality monitoring and coaching purposes? 

Yes, Alvaria speech analytics collects analytics to better inform your business. Simply put, we get the right information to the supervisors and analysts who can use it to affect change to the contact centre performance metrics and customer experience.

Are there ways to automate training when contact centre performance metrics are not met? 

Yes, when rules based coaching assignments are setup in the system, users can either have them initially approved by the supervisor before going to the agent or have them automatically delivered to the agent.

What data is available to customers in the Alvaria WEM base package?

Alvaria's WEM base package and its ability to integrate call centre systems with other applications, provides workforce data such as customer information and historical data from other departments. It also helps analyse trends and patterns to help identify areas for improvement, all which help provide better customer service.

Workforce data can also be used to develop automation tools that streamline call centre processes. For example, machine learning algorithms can analyse historical data to predict which agents are best suited to handle certain types of calls, and then automatically route those calls to those agents. It can also help develop custom applications and tools to improve operations. For example, developers may build dashboards that provide real-time insights into call centre performance or scheduling tools that help call centre managers optimise agent schedules based on historical data.

Can Alvaria's system integrate all channels, including SMS, chat, email, voice and social, into the analytics engine?

Yes, our analytics platform can integrate different channels allowing for customer journey analysis. Metadata can be associated with each interaction which can then be used to group customer types together for analysis as interactions happen or through post-interaction updates.

Proactive Outreach

How do you identify the best time to call with the Alvaria outbound contact centre software?

Alvaria's best time to call capabilities help initiate phone calls to customers and prospects at the times and places they are most likely to be reached. Call result history is tracked over time to predict the best phone number and hour of day to place calls and then creates an optimised calling strategy based on campaign objectives and prioritised by user-defined criteria. Additionally, with Alvaria's single interface, agents can make regulatory changes once across multiple systems as well as share lists across multiple systems to identify and deliver usable records.

Does your outbound contact centre software support customer requested scheduled callbacks? 

Yes, the proactive outreach system can offer scheduled callbacks through self-service dialogues across voice and SMS channels. Agents are presented callbacks to dial, and can also schedule callbacks themselves.

I need to have certain accounts worked by specific agents for both business strategy and regulatory reasons, does your outbound contact centre solution support this?

Yes, Alvaria supports account ownership and intelligent contact routing using shared work types which increase efficiency and control. Additionally, for work types with multiple agents, the system will only send account owned records when the owner agent is available.

How does proactive outreach impact the agent employee experience?

When done right, proactive outreach motivates and inspires teams so they can deliver an unparalleled customer experience.

What is proactive outreach?

Proactive outreach is a strategy designed to help organisations reach customers before they reach out to the organisation, improving the customer experience.

Workforce Optimization

What specific productivity metrics does your workforce engagement software track and analyse?

Our software tracks and analyses all data for all people at all times providing insights into contact centre engagement. Performance benchmarks are part of this data collection that occurs in real-time and is always on.

What is the business justification for gamification tools in workforce engagement software? 

Gamification's efficacy is scientifically proven. Game mechanics and game play stimulate the release of four neurotransmitters – dopamine, serotonin, endorphins and oxytocin. Each one, alone, has a positive effect on employee performance. When they are all firing at the same time, they reinforce positive behaviour and regulate one’s ability to learn. They also create a sense of autonomy and competence, and induce feelings of belonging and connection.

Does your software support users outside the traditional contact centre agent and supervisor?

The workforce engagement software’s core forecasting, scheduling and tracking capabilities allow organisations to accurately project future staffing requirements, create efficient single and multi-skill staffing plans, evaluate schedule efficiency, monitor staff performance and adjust resources to meet changing demand in real-time. Using this module, along with powerful work assignment features, workforce analysts can get the most from their total workforce.

What feature do Alvaria customers say they can't live without?

Customers love the 'What If' analysis in Alvaria's WEM. This feature makes it easy for planners to test multiple demand and staffing models and plan for unexpected events such as staff absences, the effect of holidays or weather or other seasonal factors. Customers can create multiple scenarios leveraging historical demand and staff patterns with the ability to adjust and include custom data. It provides confidence that staffing adjustments will have the right business impact.